Timesheet Submission

Timesheet Portal replaces your existing paper based system and gives you even more. Timesheets are submitted by workers online, and if required, can also be approved by a their manager. Take a look at the summary of timesheet features below:

• Enter time in hours or in days
• Create custom rates (e.g. overtime, night shift, etc)
• Create rates based on days of week
• Auto convert total hours per day to man-days worked
• Enter notes in the timesheet for the work performed
• Timeshees can be approved once or go through multiple approvals
• Automatically split weekly timesheets into separate month timesheets
• Emails sent when timesheets submitted/reviewed
• Possible to submit by text message
• Full audit history of timesheets - dates of submission, approval, etc
• Availability of mobile phone enhanced timesheet submission web pages

Online Expenses

If you're going to get rid of paper timesheets, why not go green all the way and get rid of the paper expense forms as well! Timesheet Portal allows your employees to submit expense forms online, and have them approved online as well. You can manage all the expense forms from a single location on the Timesheet Portal dashboard. Some of expense reporting features below:

• Multiple expense form currency support
• Expense approval with email notifications on approval/rejection
• Completed forms can be downloaded as PDF/Excel
• Easy management page to monitor expense forms that havent been approved yet
• Backend expense management allows tracking of paid / unpaid expenses

Click on a screenshot below to see how it looks:

Reporting

Timesheet Portal supports a variety of reporting features and formats, making it easy to extract summarised data. You can enter pay rates as well, so you can use your reports to track employee and project costs.

• Create custom CSV & Excel reports
• Select which fields should be included in report
• Select order of report fields
• Filter by date, company, jobs or employees
• Group daily,weekly or monthly
• Create job cost reports or hours worked reports
• Create and save report templates to speed up report creation

System Branding

Timesheet Portal allows you to market your brand even when contractors are submitting timesheets and your clients are approving them. Check out our branding features below, and have a look at the screenshots to get an idea how you could have your system personalised.

• Logo branding for timesheet pages
• Customisable login page, where you can specify your own HTML and brand the page is if it were yours
• Customise email templates and email addresses so they appear to come from your own company
• Can have branded domain names e.g. yourcompany.timesheetportal.com, or use your own domain

Timesheet Management

Moving to online timesheets means you can now administer your timesheets from a single point, and you don't even need to be in the office to find out who's not submitted a timesheet yet. Timesheet Portal provides a range of features to make timesheet management a walk in the park. Have a look at the features summary below:

• Amend employee's timesheets
• Create timesheets and submit on behalf of employees
• Approve or reject on behalf of approvers
• Full auditing of timesheet amendments
• Report on overdue timesheets
• Report on unreviewed timesheets

System Integration

To create a completely transparent solution, Timesheet Portal can be integrated with your HR software system and payroll systems. This will automate the process of exporting your employees/projects/jobs into Timesheet Portal, which can then export data into your payroll or other systems which may require Timesheet data.


To find out more about integration please contact us for a quote.

Client Invoicing

Generate your invoices for your clients directly from the timesheets stored in Timesheet Portal. The invoices can be branded with logos and your own payments terms and additional information. A breakdown of the client invoicing features is shown below:

• Produce a single invoice per client, or single invoice per employee per client
• Logo can be included in invoice header
• Invoice footer text can be customised
• Support for VAT invoices
• Automatic generation of sequential invoice numbers
• Invoice numbers can have a predefined prefix
• Download as PDF or Excel