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Timesheet Portal Recruitment Edition Features

We understand that recruitment agencies requiring time, expense and invoicing facilities have different needs to other businesses, which is why we developed a tailored solution just for recruitment agencies.

Our recruitment edition allows you to easily chase up timesheets and produce invoices automatically, ensuring you can bill your clients and pay your contractors on time. Furthermore, it can be integrated to a variety of recruitment databases, allowing for seamless operation between your recruitment database and time/expense tracking system without any duplication of data entry.

To find out more about our recruitment features and modules, please click on one of the buttons below.

Online Timesheets

Timesheet Portal replaces your existing paper based system and gives you even more. Timesheets are submitted by workers online, and if required, can also be approved by a their manager. Take a look at the summary of timesheet features below:

  • Timesheet entry method can be customed - users can enter start/break/end times, or if you prefer, just the total hours per day
  • Support for overtime rates 1 and 2
  • User notes can be appended to timesheets, linked to a particular task in the timesheet
  • Timesheet approval process supported
  • Emails/text messages sent to approvers/employees when timesheets submitted/reviewed
  • Reporting on timesheets can be done hourly/daily
  • Possible to submit by text message
  • Multiple timesheets for different jobs and different approvers can be submitted in a week
  • Full audit history of timesheets - dates of submission, approval, etc
  • Availability of mobile phone enhanced timesheet submission web pages
  • Your clients can view all the timesheets for all employees in their company, and produce their own reports.


Online Expenses

If you're going to get rid of those paper timesheets, why not go green all the way and get rid of the paper expense forms as well! Timesheet Portal allows your contractors to submit expense forms online, and have them approved as well. You can manage all the expense forms from a single location on the Timesheet Portal dashboard. Some of expense reporting features below:

  • Expense approval process with email notifications on approval/rejection
  • Upload receipts (either online or via email)
  • Multiple expense form currency support
  • Support for VAT (rate can be customised)
  • Completed forms can be downloaded as PDF/Excel
  • Track re-imbursable / non-reimbursable client expenses
  • Easy management page to monitor expense forms that havent been approved yet
  • Backend expense management allows tracking of paid / unpaid expenses


Timesheet Management

Moving to online timesheets means you can now administer your timesheets from a single point, and you don't even need to be in the office to find out who's not submitted a timesheet yet. Timesheet Portal provides a range of features to make timesheet management a walk in the park. Have a look at the features summary below:

  • Amend employee's timesheets
  • Create timesheets and submit them on behalf of employees
  • Approve or reject on behalf of approvers
  • Full auditing of timesheet amendments
  • Report on overdue timesheets
  • Easily identify un-reviewed timesheets

Client Invoicing

Generate your invoices for your clients directly from the timesheets & expenses submitted through Timesheet Portal. The invoices can be branded with logos and your own payments terms and additional information. A breakdown of the client invoicing features is shown below:

  • Produce a single invoice per client, or single invoice per contractor per client
  • Configurable options to define how to group invoices and items within invoices
  • Bespoke invoice templates to match your corporate colours and layouts. Logo can be included in invoice header.
  • Invoice footer text can be customised
  • Support for VAT and foreign currencies
  • Invoice numbers can have a predefined prefix
  • Automatic generation of sequential invoice numbers
  • Email invoices directly from our system to your customers
  • Convert invoices to credit notes
  • Invoices generated as PDF files
  • Export to Sage, Xero & Quickbooks


Mobile Site

We have a mobile-enhanced website which allows you to submit and approve your timesheets on the go. Our mobile site has been designed to work on devices with small viewing displays and allows you do the simple tasks with one finger, so you can beat the clock and submit or approve your timesheets on your daily commute or whenever it suits you.


Automatic Notifications

Our email and text message (SMS) keep your processes flowing by ensuring everyone involved in each process is kept updated when actions are required. All email and text message notifications can be customised and are sent on behalf of an email address (or text message sender) of your choice.

  • Notify approvers when timesheets are submitted
  • Notify employees when their timesheets are approved / rejected
  • Send early and late reminders for submission of timesheets
  • Notify approvers when expenses are submitted
  • Notify employees when their expenses are approved / rejected
  • Notify approvers when one of their employees requests time off
  • Notify employees when their time off bookings are approved / rejected
  • Set up email addresses to be copied into different notifications, e.g. HR is informed when time off is approved.

Reporting

Timesheet Portal supports a variety of reporting features and formats, making it easy to extract summarised data. You can enter job rates as well, so your reports can include costing information for your jobs.

  • Create custom CSV & Excel reports
  • Select which fields should be included in report
  • Select order of report fields
  • Filter by date, company, jobs or employees
  • Group daily,weekly or monthly
  • Create job cost reports or hours worked reports
  • Create and save report templates to speed up report creation

Database integration

To create a completely transparent solution, Timesheet Portal can be integrated with recruitment front office systems, as well as back office payroll systems. This will automate the process of exporting your placements, clients and candidates from your own system into Timesheet Portal. For smaller agencies with less than 100 employees on payroll, Timesheet Portal provides features for payroll export, and can be quickly configured for creating timesheet invoices in Sage (or you could use the internal Invoicing Module). We can provide tailored solutions for companies using other back office software.
For larger agencies, we recommend a fully automated end to end solution. Our partner company Cambridge Recruitment Software Solutions offers a product called Opera II Recruitment, which provides an entire back office solution, combining payroll, billing, and financial accounting within a single application. Combine this with Timesheet Portal, and you can automate the entire process of capturing worker's time, paying them and invoicing your clients.
To find out more about integration please contact us for a quote.

To find out more about integration please contact us for a quote.

Account Branding

Customise your portal with your own corporate colour scheme and logo to maintain consistency with your brand when your clients and own staff access the portal. Configure the look and layout of your login page and also create completely bespoke client invoices.

  • Customise the colour scheme to match your corporate colours
  • Upload your company logo so that it appears on all pages of the system
  • Customisable login page, where you can specify your own HTML and brand the page is if it were yours
  • Customise email templates and email addresses so they appear to come from your own company
  • Can have branded domain names e.g. yourcompany.timesheetportal.com, or use your own domain



Contractor Self Billing

Our self billing module provides you with the ability to automatically generate invoices on behalf of your contractors to be sent to your own agency for payment. This cuts down on the manual work required by the contractors as all they need to do is approve the automatically generated invoices which then means they are available for your accounts team to process.


  • Invoices are sent from the contractor with their own company details
  • Contractors can amend their own company and bank details on their invoices
  • Receive automatic notificatoins when contractor invoices are ready to download
  • Store contractor bank details on our system so you have one place with all the information required to pay your contract staff
  • Invoices are linked to timesheets so the contractor cannot invoice twice for the same work



Employment Intermediaries Reporting

The recently introduced HMRC legislation now requires that all employment intermediaries submit quarterly reports containg details of the workers and worker's engagements they have provided to their clients.

Timesheet Portal provides you with the ability to capture all the required information from your workers, and even provides a facility for the worker's to enter this themselves so you don't need to input it all yourself. Our Employment Intermediaries Reporting feature will also produce your quarterly reports in the required format so you can upload it directly to HMRC.

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If you’d like to further discuss the benefits that our Timesheet Software can bring to your particular business, simply Contact our dedicated specialists by email or phone. Why not see for yourself just how easy our Timesheet Service can make your life? Sign Up for a Free Trial Today!




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   © 2015 Anfold Software Ltd.  Timesheet Portal HR software is owned by Anfold Software Ltd, a UK registered company (number 06784037)  · Privacy  · Terms

   © 2015 Anfold Software Ltd.  Timesheet Portal HR software is owned by Anfold Software Ltd, a UK registered company (number 06784037)  · Privacy  · Terms