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Timesheet Portal Recruitment Edition Features

We understand that recruitment agencies requiring time, expense and invoicing facilities have different needs to other businesses, which is why we have tailored Timesheet Portal to fit the bill.

Removing the obstacles around submission and approval of contractor time and expense, the recruitment edition provides a branded portal, streamlined client and contractor invoicing, allowing agencies to pay and bill faster.

The modular setup means you can choose the package that best fits your needs, as well as integrate with various 3rd party CRM and accounting/payroll packages - Essentially a seamless link between front and back office systems.To find out more about our recruitment features and modules, please click on one of the buttons below.

Online Timesheets

Timesheet Portal replaces your existing paper based system and gives you even more. Timesheets are submitted by workers online (web or mobile), and if required and approved by your clients online or by email.
  • Web-based submission (desktop or mobile)
  • Track start/end times, total hours, days or a combination thereof
  • Automatic overtime calculation
  • Append notes to timesheets
  • Single or multiple-stage approval processes
  • Support for paper-based signatures
  • Reporting on timesheets can be done hourly/daily
  • Support for weekly or monthly timesheets
  • Full audit history of timesheets - dates of submission, approval, etc
  • Your clients are able to report on all previoulsy approved timesheets



Online Expenses

Timesheet Portal allows your contractors to submit their expense forms online, via desktop or mobile, and have them approved by your clients. You can manage all the expense forms from a single location. Some of expense reporting features below:

  • Web-based expense submission (desktop or mobile)
  • Upload receipts (either online or via email)
  • Automatic miles calculations using postcodes / street names
  • Single stage or multiple stage approval
  • Multiple currency support
  • Support for VAT & automatic VAT calculation
  • Completed forms can be downloaded as PDF/Excel
  • Can be included in client invoices and self billing invoices
  • Easy interface for chasing up approval and setting items as paid


Document Storage

Document storage gives you a centralised solution for storing your documents related to your temporary work contracts and the contractors themselves, thus facilitating the process for your contractors to upload their compliance documents.

  • Create custom document types required for contractors and for your bookings
  • Contractors can upload their own documents, e.g. passport, professional indemnity insurance, etc
  • Prevent timesheet submission if the required documents haven't been uploaded
  • Upload PDF / Image / Word Documents

Document Signing

We have partnered with LegaleSign to provide an integrated solution for contract signing. Using custom templates, you can populate information in your contracts from all the job booking data in Timesheet Portal, email directly to your clients for signing, and keep the signed versions linked to your jobs in Timesheet Portal.

Client Invoicing

Generate your invoices for your clients directly from the timesheets & expenses submitted through Timesheet Portal. The invoices can be branded with logos and your own payments terms and additional information. A breakdown of the client invoicing features is shown below:
  • Invoice per client, job booking or purchase order
  • Configurable options to define invoice item time grouping
  • Bespoke invoice templates to match your corporate colours and layouts.
  • Support for VAT, reverse charge and foreign currencies
  • VAT analysis GBP currency conversion
  • Export to Sage, Xero, Quickbooks and Kashflow
  • Email invoices to your customers with timesheets & expenses attached
  • Convert invoices to credit notes
  • Invoices generated as PDF files


Mobile Site

We have a mobile-enhanced website which allows you to submit and approve your timesheets on the go. Our mobile site has been designed to work on devices with small viewing displays and allows you do the simple tasks with one finger, so you can beat the clock and submit or approve your timesheets on your daily commute or whenever it suits you.


Automatic Notifications

Our email and text message (SMS) keep your processes flowing by ensuring everyone involved in each process is kept updated when actions are required. All email and text message notifications can be customised and are sent on behalf of an email address (or text message sender) of your choice.

  • Notify approvers when timesheets are submitted
  • Notify employees when their timesheets are approved / rejected
  • Send early and late reminders for submission of timesheets
  • Notify approvers when expenses are submitted
  • Notify employees when their expenses are approved / rejected
  • Notify approvers when one of their employees requests time off
  • Notify employees when their time off bookings are approved / rejected
  • Set up email addresses to be copied into different notifications, e.g. HR is informed when time off is approved.

Reporting & Foreasting

Timesheet Portal supports a variety of reporting features and formats, making it easy to extract summarised data. You can enter job rates as well, so your reports can include costing information for your jobs.

  • Create custom CSV & Excel reports
  • Customise fields included and their ordering
  • Filter by date, company, jobs or employees
  • Group daily,weekly or monthly
  • Create consultant commission reports with commission splits
  • Create margin forecast reports
  • Graphical reports for weekly/monthly margins

Database integration

To create a completely transparent solution, Timesheet Portal can be integrated with recruitment front office systems, as well as back office payroll systems. This will automate the process of exporting your placements, clients and candidates from your own system into Timesheet Portal. For smaller agencies with less than 100 employees on payroll, Timesheet Portal provides features for payroll export, and can be quickly configured for creating timesheet invoices in Sage (or you could use the internal Invoicing Module). We can provide tailored solutions for companies using other back office software.
For larger agencies, we recommend a fully automated end to end solution. Our partner company Cambridge Recruitment Software Solutions offers a product called Opera II Recruitment, which provides an entire back office solution, combining payroll, billing, and financial accounting within a single application. Combine this with Timesheet Portal, and you can automate the entire process of capturing worker's time, paying them and invoicing your clients.
To find out more about integration please contact us for a quote.

To find out more about integration please contact us for a quote.

Account Branding

Customise your portal with your own corporate colour scheme and logo to maintain consistency with your brand when your clients and own staff access the portal. Configure the look and layout of your login page and also create completely bespoke client invoices.

  • Customise the colour scheme to match your corporate colours
  • Upload your company logo so that it appears on all pages of the system
  • Customisable login page, where you can specify your own HTML and brand the page is if it were yours
  • Customise email templates and email addresses so they appear to come from your own company
  • Can have branded domain names e.g. yourcompany.timesheetportal.com, or use your own domain



Contractor Self Billing

Our self billing module provides you with the ability to automatically generate self billing invoices for your contractors to be sent to your own agency for payment. This cuts down on the manual work required by the contractors and your back office staff as this can be done with minimal manual intervention.


  • Invoices are sent from the contractor with their own company details
  • Contractors can amend their own company and bank details on their invoices
  • Automatic creation of self billing invoices when timesheets/expenses are approved
  • Include contractor rechargeable expenses in invoices
  • Invoices are linked to timesheets so the contractor cannot invoice twice for the same work
  • Export to Sage, Xero & Quickbooks as supplier invoices



Employment Intermediaries Reporting

The recently introduced HMRC legislation now requires that all employment intermediaries submit quarterly reports containg details of the workers and worker's engagements they have provided to their clients.

Timesheet Portal provides you with the ability to capture all the required information from your workers, and even provides a facility for the worker's to enter this themselves so you don't need to input it all yourself. Our Employment Intermediaries Reporting feature will also produce your quarterly reports in the required format so you can upload it directly to HMRC.

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If you’d like to further discuss the benefits that our Timesheet Software can bring to your particular business, simply Contact our dedicated specialists by email or phone. Why not see for yourself just how easy our Timesheet Service can make your life? Sign Up for a Free Trial Today!




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   © 2015 Anfold Software Ltd.  Timesheet Portal HR software is owned by Anfold Software Ltd, a UK registered company (number 06784037)  · Privacy  · Terms

   © 2015 Anfold Software Ltd.  Timesheet Portal HR software is owned by Anfold Software Ltd, a UK registered company (number 06784037)  · Privacy  · Terms