Flat Fee Rates: The Smarter Way to Streamline Placement Billing

If you've ever wished there was a simpler, tidier way to manage billing across placements—you're in luck. With flat fee rates, you can automate clean, consistent billing without the usual timesheet clutter. Sound good? Let’s break down what makes this feature a game-changer and how to set it up in minutes.

What Is a Flat Fee Rate (and Why Should You Care)?

A flat fee rate creates a single fixed fee per timesheet—but only when time has been logged against another time-based rate on that same sheet.

That means:

• No manual line entries for the flat fee itself

• No messy calculations per time entry

• Just smooth, predictable billing powered by your set pay and charge rates

It’s like having an invisible assistant who quietly keeps your billing accurate and on schedule.

Step 1: Create a Flat Fee Rate

Let’s get you set up:

1. Head to Settings > Timesheet > Rates & Units > Rates

2. Click Create New Rate

3. Under Time Basis, select Flat Fee Per Placement

4. Fill out:

   • Name (e.g., “Weekly Flat Fee”)

   • Code (your unique internal reference)

   • Timesheet Name (how it appears in the system)

5. Hit Create to lock it in

Step 2: Apply the Rate to a Placement

Now that your rate exists, it’s time to assign it where it matters:

1. Go to System > Rates

2. Click Add Rate

3. Scroll to Fixed Fee Timesheet Rates

4. Enter your Charge and Pay amounts

5. Click Update—you’re done!

Flat Fee, Full Control

Whether you're managing multiple placements or just want to reduce manual input, flat fee rates let you take control of your billing—efficiently, accurately, and behind the scenes.

Ready to turn on smoother, smarter billing? Your placements (and finance team) will thank you.