This article will explain how Timesheet Portal can boost your company’s productivity to a new height. While focusing on key features, we also invite you to book a demo to discover the remaining features.
Time tracking is a practice businesses used before the era of computers. However, with rapid digitalisation, it also modernised. This evolution has expanded the purposes of timesheets, making them more than just tools for paying workers and billing clients accurately. One of the main advantages of digital timesheet systems is their ability to maximise business productivity on a continual growth trajectory. Unfortunately, you need the right solution to achieve this.
The market is crowded with time-tracking solutions. While every organisation will find something relevant to them, it can be a time-consuming process. Since you are already here, we will tell you more about Timesheet Portal and how we help businesses not only reach their true potential but also continue growing without limits.
What Are the Disadvantages of Manual Timesheets?
We’ve discussed how timesheets have evolved, yet some companies still depend on manual timesheets. Here’s why that’s not the best approach:
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They are more prone to errors;
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They get damaged, and lost and are generally not very safe;
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They take longer to process;
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They are easily tampered with;
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They take up space and are bad for the environment;
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They don’t highlight patterns easily;
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They generally limit your use of the data recorded.
These are just a few disadvantages of paper timesheets. Going digital easily resolves all these issues, requiring minimal effort on your part. That said, let’s delve into how they help improve your team’s performance.
Maximise Productivity with Digital Timesheets
Digital timesheets are almost universally linked to discussions about boosting productivity. While some still see them as the sole tool for tracking time for billing, this perspective has been evolving with the ongoing digital transformation worldwide. So, how exactly do digital timesheets enhance productivity?
Streamlining Workflows and Processes
The core aim of Timesheet Portal is to reduce manual data entry. While this is a simple way of summarising its purpose, the platform offers numerous features designed specifically for this goal. Firstly, as the name suggests, it simplifies both filling and processing timesheets by requiring minimal manual effort from the user. Depending on your time tracking procedures, the effort may be limited to employees entering hours, approvers reviewing them via email, and you just clicking a few buttons to transfer the data into your accounting software through an integration. This is just one example, as the level of streamlining possible with Timesheet Portal varies for each user.
The reason we say this is because Timesheet Portal is not an out-of-the-box solution. From the moment you first get in touch with us, our team goes above and beyond to understand your organisation’s goals and challenges. Part of our onboarding includes implementation, where a dedicated specialist customises the platform specifically for you, with your requirements and specifications in mind. To keep it simple, Timesheet Portal adapts to your processes and improves them, rather than forcing you to change the way you work to fit the tool.
Encouraging Employee Accountability
Not only does Timesheet Portal help you stay on top of your processes, but it also addresses some underlying issues with your employees. For instance, our centralised holiday management system can help you spot absenteeism patterns before they become obvious. Moreover, it gives your team more independence in task prioritisation and distribution because they have a centralised view of everyone’s availability.
Another way Timesheet Portal helps you promote employee accountability is by tackling the common issue of timesheets not being submitted on time. It includes several automation features, such as sending automated reminders when the timesheets are due. Additionally, extensive timesheet customised options include rules that can set a cut-off time for filling out timesheets. This means that if workers do not complete them on time, they will be locked out from doing so altogether. Overall, with the accessibility provided by Timesheet Portal, there are no excuses for delays.
Key Features of Timesheet Portal
In this section, we will explore the specific features that make Timesheet Platform ideal for increasing productivity. While the entire platform is designed to enhance efficiency, these are the most popular modules.
Customisable Timesheets, Expense Submissions and Approval Processes
As we’ve already discussed, Timesheet Portal offers many features, all aimed at reducing manual data entry. Some of the most prominent and well-developed include our timesheets and expense management modules. Both heavily depend on approvals, which highlights an important feature we like to emphasise. Specifically, because approvers do not need to log into the system to review submissions; they can process them directly from their email inbox.
When it comes to submissions, whether for timesheets or expenses, we offer over 50 built-in templates that you can customise to your needs, including your branding. If none of these templates contain the features you require, you can create and save your own. Our drag-and-drop interface makes this easy, as does the ability to customise stand-alone modules. In other words, you can be very specific whether you’re using our pre-made templates or designing your own. There is no limit to the number of templates you can create.
Integration with Other Tools
Timesheet Portal integrates with a range of solutions. From accounting packages to CRM/ATS systems, we are dedicated to ensuring compatibility with the tools you value and utilise. We are continuously expanding the list of available integrations to make it simple to add to any existing digital toolkit. That said, we also ensure that quality is maintained and not sacrificed for quantity. All of our integrations are seamless and carefully maintained.
Linking the solutions is a straightforward process that you won’t need a developer for. Just log into your Timesheet Portal account, go to the integrations section, and follow the instructions on the screen. While we try to accommodate as many companies as possible, sometimes the integration you need is either in development or has not yet come to our attention. In such cases, we are happy to collaborate with the client to create a custom API. If the integration is already being developed, you will also be prioritised once it is released.
Suitable for Everyone
The financial environment is challenging, making it even more difficult for smaller businesses to get started. Even for larger companies, the times are uncertain. At Timesheet Portal, we provide a unique pay model that will support you in any circumstances.
Pay for What You Use
Unlike most software providers, we don’t restrict our clients with timed service packages and tiered plans. Serving companies of various sizes across multiple industries, we recognise that standardised plans won’t suit everyone. Therefore, we offer a different pay model - one where you pay for what you use. Your price for Timesheet Portal will depend solely on the features you utilise and the number of users.
We also understand that circumstances can change. That’s why we make it simple to upgrade when your company expands, and just as straightforward to downgrade if you’re facing challenges. Both options can be handled manually through the platform at your convenience, without the need to contact our sales team. Alongside features, we also provide services such as phone support, implementation, training, and others. In other words, Timesheet Portal adapts to you not just in your processes but also in your financial situation.
Summary
Timesheet Portal is a platform specialising in digital timesheets, as well as various pay and billing support operations. Its aim is to reduce the amount of manual data entry you perform daily by encouraging automated workflows and processes to boost your team’s productivity. Moreover, it provides an excellent way to keep employees accountable, helping them stay focused on their tasks and improving task distribution and prioritisation. This, in turn, fosters increased productivity.
Although Timesheet Portal offers many features that appeal to different businesses, our standout elements are our customisable timesheets and the expense module. Not to mention, we provide a wide range of integrations with your favourite tools, meaning you won’t need to build an entirely new digital toolbox. Lastly, unlike the usual package model, we charge our clients only for the features they use, with simple options to upgrade or downgrade whenever needed. This makes Timesheet Portal a solution suitable for every business, regardless of size.
Eager to give us a try? Get in touch.