Best Digital Timesheet Solutions to Integrate with QuickBooks

In this article, we aim to provide financial directors and business owners with a list of digital timesheet solutions to integrate with QuickBooks. Please remember that we have selected these tools based on our own judgement. We understand that different businesses have varying demands and expectations, so do not follow our recommendations without first considering your own needs. 

QuickBooks is, undeniably, one of the world's most popular accounting packages. It's a powerful tool that simplifies accounting tasks. Furthermore, it is versatile and has great potential to expand its core functions through a wide range of integrations. You would be wise to use it as the foundation of your digital stack, whether you're just beginning to build one or seeking to expand it.

Since timesheets are vital to payment and billing processes, it’s no surprise that most solutions integrate with QuickBooks. However, the level of integration and overall functionality varies between vendors. As the market for time tracking and automation is saturated, it can be challenging to find a digital timesheet solution that ticks all the boxes. To make it a little easier, we've compiled a list of software we personally recommend. 

QuickBooks Time Tracking System Isn’t for Everyone

The simplest way to get a timesheet solution that works with QuickBooks is to use the tool they have developed themselves, it is not necessarily the best option. While the experience provided is guaranteed to be seamless, QuickBooks is not a dedicated time tracking platform. Its timesheet module does not have as many features and customisation options as tools from other, industry-specific vendors. 

Although we do not mean to suggest it is not a good tool overall, some businesses might find it limiting. Depending on your needs and how simple or complex your processes are, the QuickBooks time tracker might not meet your expectations. That is why we have identified 4 excellent alternatives that can be used instead and help you create workflows that are just as smooth.

1. Timesheet Portal

Let’s start with what we know inside out. Not to boast, but Timesheet Portal’s integration with QuickBooks is almost perfect. From straightforward data transfers to improved reporting, we have already built a seamless connection and continue refining it. Additionally, Timesheet Portal is a versatile tool with plenty of options for customisation when it comes to invoices, expenses, differing rates, and more. All these features, of course, can be easily exported into QuickBooks with just a click.

We have recently updated our entire user interface to make the experience even easier and more straightforward. The process of connecting Timesheet Portal to QuickBooks is very simple and broken down into easy-to-follow steps. If you require further assistance, we also offer video tutorials covering everything from linking the two tools to ensuring they are mapped and synchronised properly. 

2. Kantata

The vibrant and colourful interface of Kantata tackles project management issues across various departments in your company. This is evident in their choice of integrations: QuickBooks and other popular accounting software, marketing tools, project management platforms, and more. The tool emphasises software centralisation, which is clearly communicated through its messaging across all channels. This indicates that the integrations are crucial, as they form the core of Kantata. 

What we like about their approach to centralisation is that not only do they offer many integration options, but they also allow you to align them within the platform. Kantata takes being a central project management hub of a tech stack very seriously, thus giving you access to control its performance. 

3.  Paychex

As the name suggests, Paychex is primarily a payroll service solution. However, they offer many other features: HR services, business insurance, employee benefits, and of course, time and attendance. Thanks to a range of package options, Paychex caters to businesses of all sizes and has a system in place to help determine which tool would benefit your organisation the most. 

Another notable aspect of this developer is their extensive list of integrations. In other words, while you certainly get the QuickBooks integration, you are also likely to connect more tools you already own to their solutions. 

4. JustWorks

A few years ago, there was a surge of highly-interactive cloud platforms, often contrasted with simple and straightforward websites. If you enjoyed that style and miss it now that the trend has declined, JustWorks is a tool for you. Their pages are very informative but designed to keep the text concise and easy to read - mainly because the solution itself does most of the talking. And, believe us, there is more than meets the eye. 

Although JustWorks isn’t marketed as a timesheet solution and instead emphasises its payroll, HR, and compliance features, time tracking remains a key aspect of its offerings. Curiously, JustWorks also does not highlight their integrations, but rest assured, they do work with QuickBooks. Additionally, there is a referral programme in place. However, to learn more about it, we recommend checking their website. 

Summary 

QuickBooks is one of the world’s leading accounting software and is therefore widely used by businesses across various industries. While it offers its own solutions for timesheets and invoicing, it does not satisfy the needs of most companies, particularly niche ones. Thankfully, there is a large market of specialised time-tracking solutions that can provide more suitable options for complex and business-specific operations. Furthermore, most of these easily integrate with the original QuickBooks accounting package. 

While we have only listed four of our favourite solutions, rest assured there are certainly more available. Integrations with your existing stack are a key factor to consider when seeking a digital solution, but don’t forget to also address your organisation’s functional needs. Ultimately, no matter how frustrating the process of finding THE solution may be, remember that with such a wide and saturated market, there is definitely one made just for you. Maybe it’s one of the four we’ve shared.

And if it’s Timesheet Portal, don’t hesitate to book a demo.